It's not always the best way to keep
in touch, but with our hectic schedules, we have come to rely on
email as our preferred form of communication, for both business
and personal use.
To help avoid the pitfalls of poor
communication via email, here are some email tips from our monthly newsletter.
Use the subject line
Use the subject line to briefly
provide the topic. People receive numerous emails
throughout the day. A clear subject line helps to ensure
that the recipient will read your message, and will also help
the reader to be able to locate your message at a later time if
Use proper spelling and
Who doesn't love spell check? I am often surprised at what
spell check picks up when I send a message (careless errors from
being in a hurry usually). However, we need to remember
that computers are not people, so if we meant to type "their"
and instead typed "there", spell check will not correct that.
OMG, be careful about using
slang, acronyms, and texting lingo in email, especially in the
workplace. Texting shortcuts make sense I suppose in the
social networking world. However, when using email in the
workplace setting, don't forget to use real language skills that
you learned in elementary school!
Make it easy
for others to get back to you - provide your contact information
including phone number - in your email message.
When I receive an email and there is
a request or a need for a phone call, it's
very frustrating not to
have that contact information there in front of me. It
sounds trivial, but I think most of you can relate to this
right? What if I am out of the office
someplace but have access to my email? Make
it as easy as possible for people to respond
An easy solution is to set up a signature
line that appears at the bottom of every email you send out.
include your name, company name, phone #, and a live URL (so
people can click on it to view your site).
Email Tip #4
Use the KISS Principal = Keep it
Get to the point. Respect your reader's time. Be brief, using
some personality, and be clear with your message.
Resist the urge to reply
to a spammer.
Any response at all will only confirm that your email address is
'live' and will only generate even more spam. Even an
auto-respond message will confirm to the spammer that they've
reached a valid email address.
The best thing to do is simply delete the message and train your
Additionally, you can "black list" the offending email address.
Unfortunately, for now, the battle against spam will be ongoing.
The best thing we can do is try to stay ahead of it as much as
Click here for more info about the Access-80 system Charles Oropallo put online for computer enthusiasts to call into for email and messaging back in 1977.
Tool Kit Index
Clearing Computer Cache
-Clear computer DNS
Email Etiquette info
Email Set up info
Please note that we only provide email services - not the software or devices.
We do not provide email
software for your computer or laptop. You must go to the software
vendor to set up your email software. For example, Outlook is developed
and sold by Microsoft, so Microsoft is who you would go to for help with
We do not provide email devices, like smart phones, tablets, or any devices that
might be set up to access your email. For example, iPhones are Apple products,
so Apple or their dealers is who you would go to for help with the products they
That being said, we have several basic
instructions here that we hope may help get you started, but for the
BEST help, please directly contact the vendor or creator of the
software you are using - or the company that sold you the software (or the
phone) you are trying to hook up. We will be happy to
recommend other companies that specialize in this regard.
Apple Mobile Smarter-Mail
Apple Mobile POP Mail
Apple Mobile IMAP Mail
Samsung Android Smartphone
Samsung Android Galaxy S4
Microsoft Hosted Exchange
Microsoft Outlook Express
Microsoft Outlook 2010
Microsoft Windows Mail 6.0
Microsoft Windows Mail 2011
Mozilla Thunderbird 10
Web mail info
-How to use it
Configuring your Default Email Program
-Configuring for Windows
-Configuring for Macintosh
Mail List Info
-How to set up & use
Mail Frequency Check
-Microsoft Windows Live Mail
-Managing your Content
-Adding Pages or Posts
-Adding Audio Files
-Working with Posts
-Comparing Posts and Pages
-Large Media Library File Workaround
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