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Email Tips

It's not always the best way to keep in touch, but with our hectic schedules, we have come to rely on email as our preferred form of communication, for both business and personal use.

To help avoid the pitfalls of poor communication via email, here are some email tips from our monthly newsletter.

Email Tip #1

Use the subject line

Use the subject line to briefly provide the topic.  People receive numerous emails throughout the day. A clear subject line helps to ensure that the recipient will read your message, and will also help the reader to be able to locate your message at a later time if necessary.

Email Tip #2

Use proper spelling and punctuation.

Who doesn't love spell check?  I am often surprised at what spell check picks up when I send a message (careless errors from being in a hurry usually).  However, we need to remember that computers are not people, so if we meant to type "their" and instead typed "there", spell check will not correct that.

OMG,  be careful about using slang, acronyms, and texting lingo in email, especially in the workplace.  Texting shortcuts make sense I suppose in the social networking world.  However, when using email in the workplace setting, don't forget to use real language skills that you learned in elementary school!

Email Tip #3

Make it easy for others to get back to you - provide your contact information - including phone number - in your email message.

When I receive an email and there is a request or a need for a phone call, it's very frustrating not to have that contact information there in front of me.  It sounds trivial, but I think most of you can relate to this right? What if I am out of the office someplace but have access to my email? Make it as easy as possible for people to respond to you.

An easy solution is to set up a signature line that appears at the bottom of every email you send out. It can include your name, company name, phone #, and a live URL (so people can click on it to view your site).

Email Tip #4

Use the KISS Principal = Keep it simple sweetie

Get to the point. Respect your reader's time. Be brief, using some personality, and be clear with your message.

Email Tip #5

Resist the urge to reply to a spammer.

Any response at all will only confirm that your email address is 'live' and will only generate even more spam.  Even an auto-respond message will confirm to the spammer that they've reached a valid email address.

The best thing to do is simply delete the message and train your spam filter.

Additionally, you can "black list" the offending email address.

Unfortunately, for now, the battle against spam will be ongoing.  The best thing we can do is try to stay ahead of it as much as possible.


CharlesWorks Affiliations


Click here to find your domain name

Click on this picture of a Radio Shack TRS-80 to see more info about how Charles Oropallo built the Access-80 bulletin board system and put it online for people to call into with their computers in November 1977.

Click here for more info about the Access-80 system Charles Oropallo put online for computer enthusiasts to call into for email and messaging back in 1977.

Tool Kit Index

Clearing Computer Cache
-Clear computer DNS cache

Email Etiquette info
-Email Tips

Email Set up info
Please note that we only provide email services - not the software or devices.

Email Software
We do not provide email software for your computer or laptop. You must go to the software vendor to set up your email software. For example, Outlook is developed and sold by Microsoft, so Microsoft is who you would go to for help with Outlook.

Email Devices
We do not provide email devices, like smart phones, tablets, or any devices that might be set up to access your email. For example, iPhones are Apple products, so Apple or their dealers is who you would go to for help with the products they manufacture.

That being said, we have several basic instructions here that we hope may help get you started, but for the BEST help, please directly contact the vendor or creator of the software you are using - or the company that sold you the software (or the phone) you are trying to hook up. We will be happy to recommend other companies that specialize in this regard.

Apple Mail
-Secure Setup
Apple Mobile Smarter-Mail
Apple Mobile POP Mail
Apple Mobile IMAP Mail

Samsung Android Smartphone
Samsung Android Galaxy S4

Microsoft Hosted Exchange

Microsoft Outlook Express
Microsoft Outlook
Microsoft Outlook 2010
-Secure Setup
Microsoft Windows Mail 6.0
Microsoft Windows Mail 2011
-Secure Setup

Mozilla Thunderbird
Mozilla Thunderbird 10
-Secure Setup

Web mail info
-How to use it
-Spam control

Configuring your Default Email Program
-Configuring for Windows
-Configuring for Macintosh

Mail List Info
-How to set up & use

Mail Frequency Check
-Microsoft Windows Live Mail

Outlook troubleshooting

WordPress Tutorials
-Managing your Content
-Logging On
-Adding Pages or Posts
-Adding Images
-Adding Audio Files
-Working with Posts
-Comparing Posts and Pages
-Large Media Library File Workaround
-Managing Updates

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CharlesWorks LLC

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